Vendor onboarding and procurement

Legal entity

Trading name: AIpros
Headquarters: Weston, FL 33326, United States
Service area: North America and Latin America, in English, Spanish and Portuguese
Vendor contact: [email protected] · 954 235 2316
Tax and banking details: Provided on your vendor form or by secure channel, never by email in the clear.

Documents available on request

Document	What it is
IRS Form W-9	Taxpayer identification for vendor setup in the United States.
Certificate of insurance	Current general and professional liability coverage, issued to your entity on request.
Master services agreement	Our standard terms, or redlines to yours. Most engagements run on the client paper.
Data processing agreement	Signed per program, with the sub-processors for that program listed as an annex.
Statement of work	Fixed scope, fixed price and named deliverables for each of the four engagement stages.
Security questionnaire responses	SIG, CAIQ or your own format, answered before commercial terms are discussed.

How we respond to an RFP

Send the RFP or a one-page brief

Either works. We confirm within two business days whether the scope is something we would take on, and say so plainly if it is not.

Security and vendor review first

We answer your questionnaire and provide the documents below before pricing, so neither side invests in a proposal that cannot clear your gates.

Fixed-price proposal

Each of the four engagement stages is priced separately. You can stop after any of them and keep what was produced.

Contracting on your paper or ours

Most programs run on the client's master agreement with a statement of work per stage. Redlines are normal.

Invoicing

Each engagement stage is invoiced against its statement of work, with payment terms agreed in the contract. Managed operations are invoiced monthly in advance. Invoices go to the address on your vendor form and reference your purchase order where you use one.